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Ramp employee reimbursements sync to Campfire as bills. How they post depends on whether you create the bill when the reimbursement is approved or wait until it is paid.
The reimbursements accounting queue in Ramp
With Create Bills from Reimbursements on Approval on, Campfire creates the reimbursement bill as soon as it is marked Ready to Sync in Ramp:
SideAccount
DebitExpense accounts, from the Ramp coding
CreditReimbursement liability, the account mapped on the connection
When the payout later clears your bank, Campfire matches the bank transaction to the bill and marks it paid.
A reimbursement bill in Campfire, created from an approved Ramp reimbursement
Map a dedicated Reimbursement Liability Account on the connection, separate from your main accounts payable and bill-payment accounts. Keeping reimbursements in their own account makes them far easier to reconcile against your bank feed.

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Cash basis

With the setting off, Campfire waits for cash movement. The payout syncs first as an uncategorized transaction; once the reimbursement is categorized and marked Ready to Sync in Ramp, Campfire updates the debit side to the correct expense account and leaves the bank credit in place. The expense is recorded only when the payout occurs.

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Vendor on the bill

By default the reimbursement bill uses a shared Ramp vendor. Turn on Use Employee as Vendor for Reimbursement Bills to use the employee’s name instead.

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Matching the payout

For Campfire to match a reimbursement payout automatically, the bank transaction must be uncategorized and its description must contain both the Ramp payment ID and a Ramp reference (RMPR on older payouts, RAMP PAYMENTS on newer ones), with an amount equal to the reimbursement. When several reimbursements are paid in one payout, Campfire matches the payout to those bills when the amount equals the batch total. Non-USD payouts arrive as wires without those references, so Campfire matches them by currency plus a RAMP token instead, on the exact batch amount only. If your bank feed strips the reference, or the amount doesn’t line up, the payout won’t auto-match and you’ll apply it by hand.
The View Imported Reimbursements page for a Ramp connection

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Troubleshooting

Automatic sync pulls reimbursements marked Ready to Sync in Ramp and submitted in the last 60 days (6 months on the connection’s first sync). Older reimbursements need Ramp’s Sync button. Payment matching runs on a separate cycle that looks back up to a year, so a paid reimbursement can match even when its submission falls outside the sync window.
On the accrual basis, the bill stays open until the payout syncs and matches. Confirm the payout has come through your bank feed with the Ramp payment ID and reference (RMPR or RAMP PAYMENTS) in the description and an amount equal to the reimbursement or batch. Reimbursements paid in another currency match on currency and exact batch amount only, and can need manual application.
Ramp reported the reimbursement as paid but Campfire found no matching bank transaction in the expected window. Check that the payout has synced from your bank feed and carries the Ramp payment reference, or apply the payment manually.
Timing follows the Create Bills from Reimbursements on Approval setting: on, the expense posts at approval; off, it posts when the payout clears. Adjust the setting under Settings > Connections > Ramp.

Overview

The full sync picture across all record types.

Sync settings

Reimbursement and vendor options in full.